Finding the right words can be one of the most thoughtful ways to show care and consideration in communication. Sometimes, a simple phrase like “by the way” might feel too casual or flat, and you may want to add a touch of warmth, personality, or professionalism. That’s why having a variety of alternatives at your fingertips can help you sound more genuine, polished, and empathetic. Below, we’ll explore 30 meaningful other ways to say “by the way” along with examples, tones, and the best times to use them.
What Does “By the Way” Mean?
The phrase “by the way” is used to introduce additional information or shift the conversation without making it feel abrupt. It’s often employed in casual speech, but it can also appear in writing, depending on tone and context. Essentially, it’s a soft transition that signals: “Here’s something extra you should know.”
Is It Professional/Polite to Say “By the Way”?
Yes — but with caution. “By the way” is generally polite in casual conversations, but in formal, business, or professional contexts, it may sound too conversational. In those settings, choosing alternatives like “for your information,” “incidentally,” or “as a side note” can maintain warmth while sounding more polished.
Advantages and Disadvantages of Saying “By the Way”
Advantages:
- Makes conversations feel casual and natural
- Helps transition without sounding abrupt
- Can signal thoughtfulness (“Oh, I almost forgot to tell you…”)
Disadvantages:
- May sound too casual or unprofessional in formal writing
- Sometimes makes the added point feel like an afterthought
- Overuse can weaken the impact of important information
Synonyms For “By the Way”
- Incidentally
- Speaking of Which
- On a Different Note
- While I Remember
- As a Side Note
- Just So You Know
- Oh, Before I Forget
- In Addition
- On That Note
- By the Same Token
- For Your Information
- While We’re on the Subject
- Just to Add
- Come to Think of It
- As It Happens
- At the Same Time
- Oh, And Another Thing
- Just Between Us
- On Top of That
- By the Way of Comparison
- In Passing
- As Luck Would Have It
- Just Out of Curiosity
- For What It’s Worth
- Fun Fact
- Oh, By the Way of Reminder
- Just Saying
- On Another Note
- Oh, By the Way of Thought
- To Tell You the Truth
1. Incidentally
Meaning: Used to introduce related or additional information.
Definition: A formal transitional phrase that signals the information is not the main subject but still worth mentioning.
Explanation: It shows a smooth shift in conversation, especially in professional contexts.
Scenario Example: “Incidentally, the client asked if we could reschedule for next week.”
Best Use: Professional settings, formal emails, polite discussions.
Tone: Neutral, professional, polished.
2. Speaking of Which
Meaning: Used when the additional point directly connects to the current topic.
Definition: A conversational linking phrase that ties one thought to another.
Explanation: Helps create a seamless bridge between topics, making the conversation feel natural.
Scenario Example: “Speaking of which, did you hear about the new policy change?”
Best Use: Friendly chats, casual meetings.
Tone: Warm, casual, engaging.
3. On a Different Note
Meaning: Used to change the subject intentionally.
Definition: A transitional expression signaling a shift from the current discussion to a new but separate topic.
Explanation: Prevents conversations from feeling abrupt when moving between subjects.
Scenario Example: “On a different note, I wanted to thank you for your support.”
Best Use: Suitable for casual and professional conversations.
Tone: Smooth, thoughtful, respectful.
4. While I Remember
Meaning: Used to bring up something before it slips your mind.
Definition: A conversational phrase expressing that you want to mention something now so you don’t forget it later.
Explanation: This makes your addition feel natural and thoughtful, showing care in remembering.
Scenario Example: “While I remember, could you send me the updated document?”
Best Use: Informal conversations, friendly reminders.
Tone: Warm, casual, attentive.
5. As a Side Note
Meaning: Used to add extra, secondary information.
Definition: A phrase that introduces a small, related point that isn’t central to the discussion.
Explanation: It keeps your conversation flowing while making your listener feel included in an extra detail.
Scenario Example: “As a side note, the meeting has been moved to Friday.”
Best Use: Semi-formal or casual contexts.
Tone: Light, friendly, conversational.
6. Just So You Know
Meaning: To share useful or important information.
Definition: A common phrase that frames the following statement as something beneficial or informative.
Explanation: It works as a caring way to make sure someone has the right knowledge.
Scenario Example: “Just so you know, the train will stop running early tonight.”
Best Use: Personal conversations, helpful updates.
Tone: Thoughtful, informative, caring.
7. Oh, Before I Forget
Meaning: Used when you suddenly recall something important.
Definition: A casual phrase to introduce information before memory slips.
Explanation: Often signals urgency and genuine care in making sure the listener hears the information.
Scenario Example: “Oh, before I forget, happy birthday for tomorrow!”
Best Use: Casual chats, warm messages.
Tone: Caring, warm, spontaneous.
8. In Addition
Meaning: To add more information logically.
Definition: A formal connector showing that the following detail supports or expands on the main idea.
Explanation: It’s direct, professional, and perfect for structured communication.
Scenario Example: “In addition, we will provide free training sessions.”
Best Use: Business communication, formal writing.
Tone: Professional, polished, neutral.
9. On That Note
Meaning: Used to link the current idea to another related one.
Definition: A transitional phrase signaling a connection between two points.
Explanation: This works beautifully to carry a conversation forward in a smooth, natural way.
Scenario Example: “On that note, should we schedule our next meeting?”
Best Use: Both casual and professional discussions.
Tone: Friendly, inclusive, connective.
10. By the Same Token
Meaning: Used to add a related or supporting point.
Definition: A more formal phrase that emphasizes agreement or parallel reasoning.
Explanation: This makes your point feel balanced and well thought out.
Scenario Example: “By the same token, we should consider updating our online presence.”
Best Use: Professional writing, thoughtful discussions.
Tone: Polished, intellectual, thoughtful.
11. For Your Information
Meaning: To provide information that might be useful or necessary.
Definition: A polite phrase, often abbreviated as FYI, used to share facts without requiring immediate action.
Explanation: It’s a simple, professional way to show care by keeping others informed.
Scenario Example: “For your information, the deadline has been extended.”
Best Use: Emails, workplace updates, formal settings.
Tone: Neutral, informative, professional.
12. While We’re on the Subject
Meaning: To bring up something related while still discussing a topic.
Definition: A conversational phrase that links one point directly to the current subject.
Explanation: Prevents random shifts in discussion, keeping the flow natural.
Scenario Example: “While we’re on the subject, have you updated the budget sheet?”
Best Use: Meetings, casual or semi-formal chats.
Tone: Smooth, considerate, connected.
13. Just to Add
Meaning: To include an extra thought without changing the main focus.
Definition: A phrase that highlights something supplementary to the current topic.
Explanation: This works well when you want to sound gentle and collaborative.
Scenario Example: “Just to add, the team has already finished the draft.”
Best Use: Friendly conversations, collaborative work.
Tone: Supportive, warm, conversational.
14. Come to Think of It
Meaning: To introduce a thought that suddenly occurred to you.
Definition: A reflective phrase signaling that you’ve just remembered or realized something.
Explanation: It adds personality and thoughtfulness to a conversation.
Scenario Example: “Come to think of it, we haven’t spoken since last summer!”
Best Use: Personal conversations, casual chats.
Tone: Friendly, thoughtful, reflective.
15. As It Happens
Meaning: To share something surprising or coincidental.
Definition: A phrase that introduces additional information, often unexpectedly relevant.
Explanation: Helps conversations feel lively and engaging.
Scenario Example: “As it happens, I was planning to call you today.”
Best Use: Casual chats, storytelling, friendly messages.
Tone: Engaging, warm, conversational.
Read More: 30 Other Ways to Say ‘Moving Forward’ (With Examples)
16. At the Same Time
Meaning: To introduce a parallel or connected point.
Definition: A linking phrase showing that two ideas are relevant together.
Explanation: It creates balance in how you present information.
Scenario Example: “At the same time, we should also think about the budget.”
Best Use: Professional or semi-formal discussions.
Tone: Neutral, logical, balanced.
17. Oh, And Another Thing
Meaning: To casually add something extra.
Definition: A friendly phrase that introduces another point, often informal.
Explanation: Keeps conversation light and flowing, while sounding warm.
Scenario Example: “Oh, and another thing — don’t forget to bring your ID.”
Best Use: Casual conversations, reminders.
Tone: Warm, relaxed, informal.
18. Just Between Us
Meaning: To introduce confidential or private information.
Definition: A phrase signaling that what follows is shared in trust.
Explanation: It adds closeness and emotional weight to your words.
Scenario Example: “Just between us, I think she’s planning a surprise.”
Best Use: Close relationships, private conversations.
Tone: Trusting, intimate, warm.
19. On Top of That
Meaning: To emphasize adding something extra or important.
Definition: A phrase that introduces a strong additional point.
Explanation: It can make your message sound more emphatic and persuasive.
Scenario Example: “On top of that, we’re also offering free delivery.”
Best Use: Persuasive talks, business pitches, casual emphasis.
Tone: Emphatic, energetic, persuasive.
20. By the Way of Comparison
Meaning: To introduce a point by comparing it with something else.
Definition: A more formal phrase linking new information through comparison.
Explanation: Useful in structured discussions, where showing relationships matters.
Scenario Example: “By the way of comparison, our sales this year are double those of last year.”
Best Use: Reports, presentations, thoughtful discussions.
Tone: Formal, analytical, professional.
21. In Passing
Meaning: To mention something casually without focusing on it.
Definition: A phrase used to drop information lightly as part of the conversation.
Explanation: It makes the addition feel effortless and not heavy-handed.
Scenario Example: “I heard in passing that they’re opening a new café downtown.”
Best Use: Casual chats, storytelling, light mentions.
Tone: Casual, soft, easygoing.
22. As Luck Would Have It
Meaning: To introduce information that happened by chance.
Definition: A phrase that frames the next point as a coincidence.
Explanation: Often adds warmth and storytelling flair.
Scenario Example: “As luck would have it, I ran into him at the airport yesterday.”
Best Use: Informal conversations, anecdotes.
Tone: Friendly, engaging, lighthearted.
23. Just Out of Curiosity
Meaning: To shift gently toward a question or side remark.
Definition: A phrase that signals a curiosity-driven addition to the conversation.
Explanation: Helps you sound thoughtful without sounding intrusive.
Scenario Example: “Just out of curiosity, how did you get into teaching?”
Best Use: Personal conversations, building rapport.
Tone: Warm, curious, conversational.
24. For What It’s Worth
Meaning: To share information that may or may not be useful.
Definition: A phrase that introduces an opinion or detail in a humble way.
Explanation: It softens your statement and makes it feel considerate.
Scenario Example: “For what it’s worth, I think you did a great job.”
Best Use: Supportive chats, gentle advice.
Tone: Caring, modest, encouraging.
25. Fun Fact
Meaning: To share a light, interesting piece of information.
Definition: A casual phrase that introduces trivia or playful detail.
Explanation: Adds personality and warmth to conversations.
Scenario Example: “Fun fact: honey never spoils, even after thousands of years.”
Best Use: Friendly chats, icebreakers.
Tone: Playful, warm, lighthearted.
26. Oh, By the Way of Reminder
Meaning: To add something meant to remind the listener.
Definition: A phrase that frames your addition as a gentle reminder.
Explanation: Shows care by helping someone remember something important.
Scenario Example: “Oh, by the way of reminder, the bills are due tomorrow.”
Best Use: Everyday conversations, polite reminders.
Tone: Gentle, thoughtful, caring.
27. Just Saying
Meaning: To add a light, often opinion-based comment.
Definition: A casual expression often used to soften a point or suggestion.
Explanation: Keeps your comment lighthearted while still making a point.
Scenario Example: “You’d look amazing in that color, just saying.”
Best Use: Informal, playful chats.
Tone: Casual, friendly, cheeky.
28. On Another Note
Meaning: To change the subject to something else entirely.
Definition: A transitional phrase for steering conversation smoothly in a new direction.
Explanation: Avoids awkwardness and makes the shift feel intentional.
Scenario Example: “On another note, have you planned your vacation yet?”
Best Use: Semi-formal or casual conversations.
Tone: Polite, smooth, conversational.
29. Oh, By the Way of Thought
Meaning: To share a thought that just came to mind.
Definition: A reflective phrase introducing an idea you want to add spontaneously.
Explanation: Helps you sound thoughtful and personal.
Scenario Example: “Oh, by the way of thought, maybe we should try a different approach.”
Best Use: Casual chats, brainstorming.
Tone: Thoughtful, reflective, friendly.
30. To Tell You the Truth
Meaning: To add information in an honest or sincere way.
Definition: A phrase used to preface a truthful or heartfelt comment.
Explanation: Adds vulnerability and authenticity to your words.
Scenario Example: “To tell you the truth, I was nervous about the presentation.”
Best Use: Personal conversations, building trust.
Tone: Honest, warm, sincere.
Conclusion
Choosing the right words can transform how your message feels. Instead of relying only on “by the way,” you now have 30 alternatives that can make your communication feel more professional, warm, thoughtful, or casual — depending on what you need. Each phrase carries its own tone and nuance, so picking the right one ensures your listener feels the care and intention behind your words.
Emma Rose is a dedicated language expert at Grammar Apex, committed to making grammar simple and accessible for everyone. With a deep understanding of language rules and a passion for clear communication, she provides expert guidance on everything from punctuation to sentence structure.