Finding the right words can make a huge difference in how your message is received—especially in professional or sensitive communication. Phrases like “This is to inform you” are clear and formal, but they can sometimes sound a bit cold or impersonal. Whether you’re writing to colleagues, clients, or customers, adding a touch of warmth and thoughtfulness can make your message feel more genuine and respectful.
Below are 30 thoughtful alternatives to “This is to inform you” that help you communicate with clarity, kindness, and professionalism.
What Does “This Is to Inform You” Mean?
The phrase “This is to inform you” is a formal expression used to communicate important information in a clear and direct manner. It’s commonly found in official letters, business emails, and formal announcements, where the goal is to notify someone about a specific matter. Essentially, it signals that what follows is an important piece of information the recipient should pay attention to—such as a decision, update, or reminder.
While the phrase is perfectly correct and professional, it often sounds stiff or impersonal, especially in modern communication where tone and connection matter just as much as clarity. Replacing it with more thoughtful and conversational alternatives can make your message sound warmer, more engaging, and respectful, without losing professionalism.
Is It Professional or Polite to Say “This Is to Inform You”?
Yes—it’s professional, but not always polite or personable. The phrase does its job well in formal settings like official letters or reports, but in emails or customer interactions, it might feel robotic or impersonal. If your goal is to sound approachable and considerate, choosing an alternative can make your message more engaging and kind.
Advantages and Disadvantages
Advantages:
- Clear and direct
- Universally understood in formal communication
- Suitable for legal or official correspondence
Disadvantages:
- Can sound impersonal or abrupt
- Lacks emotional warmth or empathy
- May create distance between sender and receiver
This Is to Inform You Synonyms
- I wanted to let you know
- I’d like to inform you
- I’m reaching out to share
- I’m writing to let you know
- Please note that
- I wish to inform you
- Just a quick note to say
- Kindly be informed that
- I’d like to bring to your attention
- I’m happy to share
- I’d like to notify you
- I wanted to reach out and let you know
- You might like to know
- We’d like to update you
- Please be advised that
- I’m delighted to let you know
- I’d like to share some news with you
- You may wish to know
- I wanted to inform you personally
- I’m writing to update you
- You’re being notified that
- I’m glad to inform you
- This is to let you know
- I’m pleased to inform you
- Allow me to inform you
- Just wanted to let you know
- I’d like to make you aware
- I’m contacting you regarding
- I’d like to draw your attention to
- I’m writing to inform you
1. I Wanted to Let You Know
Meaning: A warm and personal way to introduce information.
Definition: A phrase expressing that you are about to share something informative in a considerate tone.
Detailed Explanation: This version softens your message and creates a sense of personal connection, making it ideal for both professional and friendly contexts.
Scenario Example:
“I wanted to let you know that your report was received successfully.”
Best Use: Emails, updates, or any message where you want to sound friendly and informative.
Tone: Warm, polite, conversational.
2. I’d Like to Inform You
Meaning: A polite and respectful way to share information.
Definition: A slightly softer version of the original phrase that still maintains professionalism.
Detailed Explanation: This version adds courtesy and intention, showing that you’re being mindful in your communication.
Scenario Example:
“I’d like to inform you that our office will be closed next Friday.”
Best Use: Professional or formal notices.
Tone: Courteous, professional, polished.
3. I’m Reaching Out to Share
Meaning: Expresses a thoughtful attempt to connect while delivering information.
Definition: A phrase used to initiate communication with a human touch.
Detailed Explanation: “Reaching out” adds warmth and friendliness, making it perfect for business emails or outreach messages.
Scenario Example:
“I’m reaching out to share an update on the project timeline.”
Best Use: Client communications, partnership updates, or introductions.
Tone: Friendly, professional, engaging.
4. I’m Writing to Let You Know
Meaning: A professional yet personal alternative to “This is to inform you.”
Definition: A phrase that balances clarity with warmth in written correspondence.
Detailed Explanation: This expression works well for both formal and semi-formal situations—it’s clear, polite, and approachable.
Scenario Example:
“I’m writing to let you know that we’ve approved your request.”
Best Use: Formal letters, business emails, and notices.
Tone: Polite, informative, approachable.
5. Please Note That
Meaning: A polite and concise way to draw attention to important information.
Definition: A phrase that emphasizes something the reader should be aware of.
Detailed Explanation: It’s a neutral and clear option, often used in official documents or announcements.
Scenario Example:
“Please note that the deadline has been extended to Monday.”
Best Use: Policy updates, memos, formal notices.
Tone: Neutral, professional, courteous.
6. I Wish to Inform You
Meaning: A formal yet gentle way of giving notice or information.
Definition: A respectful phrase often used in official or ceremonial communication.
Detailed Explanation: It adds a touch of refinement, making it ideal for diplomatic or sensitive messages.
Scenario Example:
“I wish to inform you that your application has been approved.”
Best Use: Formal letters, professional announcements.
Tone: Formal, respectful, composed.
7. Just a Quick Note to Say
Meaning: A friendly, casual way to share information or updates.
Definition: An informal introduction to a message or announcement.
Detailed Explanation: Perfect for brief emails or updates, this phrase helps you sound approachable and personable.
Scenario Example:
“Just a quick note to say we’ve updated your subscription details.”
Best Use: Friendly reminders, short email updates.
Tone: Casual, warm, approachable.
8. Kindly Be Informed That
Meaning: A very formal expression used in written notices.
Definition: A courteous phrase often used in legal or administrative communication.
Detailed Explanation: It maintains a respectful and authoritative tone while delivering critical information.
Scenario Example:
“Kindly be informed that the meeting has been rescheduled.”
Best Use: Formal letters, official announcements.
Tone: Formal, polite, respectful.
9. I’d Like to Bring to Your Attention
Meaning: A respectful way to highlight something important.
Definition: A phrase used when emphasizing a key point or issue.
Detailed Explanation: This phrase indicates care and attention, often used to show consideration before sharing significant details.
Scenario Example:
“I’d like to bring to your attention a change in our refund policy.”
Best Use: Business reports, client communications.
Tone: Polite, thoughtful, formal.
10. I’m Happy to Share
Meaning: A positive and enthusiastic way to deliver good news.
Definition: A warm expression that introduces uplifting information.
Detailed Explanation: This version instantly conveys optimism and friendliness, making your message more personal.
Scenario Example:
“I’m happy to share that your proposal has been accepted.”
Best Use: Sharing good news or positive updates.
Tone: Friendly, upbeat, genuine.
11. I’d Like to Notify You
Meaning: A professional and straightforward phrase for giving formal notice.
Definition: Used when communicating official or time-sensitive information.
Detailed Explanation: It’s less rigid than “This is to inform you” but still maintains formality, making it suitable for workplace communication.
Scenario Example:
“I’d like to notify you that your appointment has been moved to Tuesday.”
Best Use: Internal updates, formal notifications.
Tone: Formal, clear, respectful.
12. I Wanted to Reach Out and Let You Know
Meaning: A thoughtful way to combine connection and communication.
Definition: Expresses a personal intent to share helpful or important information.
Detailed Explanation: It makes your message feel caring and genuine, great for client-facing or collaborative emails.
Scenario Example:
“I wanted to reach out and let you know about our new product launch next week.”
Best Use: Customer relations, partnership updates.
Tone: Friendly, professional, approachable.
13. You Might Like to Know
Meaning: A soft and engaging way to offer information.
Definition: Implies that the information might be of interest or value to the recipient.
Detailed Explanation: It makes your message feel considerate rather than directive, which can be great in marketing or casual business contexts.
Scenario Example:
“You might like to know that we’ve extended our early-bird discount.”
Best Use: Newsletters, client communications.
Tone: Light, friendly, informative.
14. We’d Like to Update You
Meaning: A collaborative and warm way to share information from a group or team.
Definition: Indicates that the sender is communicating on behalf of an organization.
Detailed Explanation: Adds a sense of team unity and professionalism, perfect for formal updates without sounding stiff.
Scenario Example:
“We’d like to update you on the progress of your recent request.”
Best Use: Corporate updates, client messages.
Tone: Polite, professional, collective.
15. Please Be Advised That
Meaning: A formal and authoritative phrase used in professional communication.
Definition: Indicates that the following information is important and official.
Detailed Explanation: Often used in legal, administrative, or compliance contexts, this phrase maintains a serious and formal tone.
Scenario Example:
“Please be advised that our policy has been revised effective immediately.”
Best Use: Contracts, notices, formal letters.
Tone: Formal, serious, professional.
16. I’m Delighted to Let You Know
Meaning: A joyful and polite way to share positive news.
Definition: Conveys enthusiasm while delivering uplifting information.
Detailed Explanation: Adds warmth and happiness, making the message feel personal and celebratory.
Scenario Example:
“I’m delighted to let you know that you’ve been selected for the award.”
Best Use: Announcements, achievements, good news emails.
Tone: Joyful, warm, enthusiastic.
17. I’d Like to Share Some News With You
Meaning: A friendly, open way to start a message or conversation.
Definition: Introduces information with a conversational tone.
Detailed Explanation: Works beautifully in both professional and casual contexts, giving your message a human, personal feel.
Scenario Example:
“I’d like to share some news with you about our upcoming project.”
Best Use: Announcements, project updates, internal communication.
Tone: Warm, balanced, conversational.
Read More: 30 Other Ways to Say “I Wish You the Best” (With Examples)
18. You May Wish to Know
Meaning: A polite and indirect way to introduce information.
Definition: A gentle expression used to share potentially helpful updates.
Detailed Explanation: Often used in formal contexts to sound considerate and tactful, especially when delivering sensitive news.
Scenario Example:
“You may wish to know that the policy has recently changed.”
Best Use: Professional memos, diplomatic communication.
Tone: Formal, courteous, refined.
19. I Wanted to Inform You Personally
Meaning: Adds a human and caring touch to your message.
Definition: Highlights that you are intentionally delivering the news yourself.
Detailed Explanation: Perfect when you want to show respect or personal responsibility, especially for significant updates.
Scenario Example:
“I wanted to inform you personally that I’ll be stepping down from my position.”
Best Use: Sensitive announcements or leadership communication.
Tone: Respectful, considerate, personal.
20. I’m Writing to Update You
Meaning: A clear, straightforward phrase for written communication.
Definition: Indicates that the message’s purpose is to share an update.
Detailed Explanation: Professional and polite, this phrase keeps your writing clear and transparent.
Scenario Example:
“I’m writing to update you on the status of your refund.”
Best Use: Client follow-ups, progress updates.
Tone: Professional, clear, courteous.
21. You’re Being Notified That
Meaning: A very formal and direct way to deliver an official message.
Definition: A phrase that conveys information in a strictly factual tone.
Detailed Explanation: Often used in governmental or legal communication.
Scenario Example:
“You’re being notified that your application has been reviewed.”
Best Use: Legal notices, compliance communications.
Tone: Formal, official, distant.
22. I’m Glad to Inform You
Meaning: A courteous and positive way to share information.
Definition: Combines the formality of “inform you” with warmth through “glad.”
Detailed Explanation: Excellent for good news that still needs to sound professional.
Scenario Example:
“I’m glad to inform you that your membership has been renewed successfully.”
Best Use: Good news, announcements, confirmations.
Tone: Polite, optimistic, warm.
23. This Is to Let You Know
Meaning: A simpler and slightly softer version of the original phrase.
Definition: Keeps formality but removes stiffness.
Detailed Explanation: Retains clarity while sounding more conversational than “This is to inform you.”
Scenario Example:
“This is to let you know that your delivery will arrive tomorrow.”
Best Use: Notices, customer updates.
Tone: Polite, straightforward, gentle.
24. I’m Pleased to Inform You
Meaning: A professional and upbeat way to share positive information.
Definition: A phrase that communicates both formality and happiness.
Detailed Explanation: Common in acceptance letters or job offers, where good news is delivered formally.
Scenario Example:
“I’m pleased to inform you that your application has been successful.”
Best Use: Formal positive announcements.
Tone: Formal, upbeat, polished.
25. Allow Me to Inform You
Meaning: A very formal phrase that shows deference and respect.
Definition: Used when you want to sound extremely polite.
Detailed Explanation: Appropriate for highly respectful communication, especially in hierarchical or diplomatic situations.
Scenario Example:
“Allow me to inform you that the conference will begin at 9 a.m.”
Best Use: Formal letters, invitations, or ceremonial notices.
Tone: Polite, formal, respectful.
26. Just Wanted to Let You Know
Meaning: A light, conversational way to share updates.
Definition: A friendly phrase often used in casual or semi-professional contexts.
Detailed Explanation: It adds approachability and warmth, making your message sound less stiff.
Scenario Example:
“Just wanted to let you know that your package has been shipped.”
Best Use: Casual updates, friendly reminders.
Tone: Informal, warm, friendly.
27. I’d Like to Make You Aware
Meaning: A polite way to highlight information that might require attention.
Definition: Suggests responsibility and respect while sharing awareness.
Detailed Explanation: This phrasing conveys gentle authority, making it ideal for professional notices.
Scenario Example:
“I’d like to make you aware that your account needs verification.”
Best Use: Professional updates, compliance-related messages.
Tone: Respectful, direct, clear.
28. I’m Contacting You Regarding
Meaning: A straightforward way to introduce the purpose of your message.
Definition: States the reason for reaching out in a professional tone.
Detailed Explanation: This phrase sets context immediately, ensuring your message feels organized and purposeful.
Scenario Example:
“I’m contacting you regarding your recent order.”
Best Use: Business emails, customer support messages.
Tone: Neutral, professional, courteous.
29. I’d Like to Draw Your Attention To
Meaning: A tactful phrase used to emphasize something important.
Definition: Suggests focus on a key detail or issue.
Detailed Explanation: Perfect for reminders or clarifications, especially when dealing with delicate topics.
Scenario Example:
“I’d like to draw your attention to a discrepancy in the report.”
Best Use: Work correspondence, formal reminders.
Tone: Professional, polite, cautious.
30. I’m Writing to Inform You
Meaning: A polished and traditional way to deliver information.
Definition: A softer, more formal variation of the original phrase.
Detailed Explanation: Keeps professionalism intact but feels more natural and human than “This is to inform you.”
Scenario Example:
“I’m writing to inform you that your request has been processed.”
Best Use: Letters, official emails, professional notices.
Tone: Formal, composed, courteous.
Conclusion
Choosing the right alternative to “This is to inform you” helps you communicate with warmth, professionalism, and care. While the original phrase is effective, using thoughtful variations can make your messages more personal, approachable, and engaging—especially in today’s human-centered workplace culture.
Emma Brooke is a passionate language enthusiast and expert at Grammar Apex, dedicated to helping writers, students, and professionals refine their grammar and writing skills. With a keen eye for detail and a love for linguistic precision, Emma provides insightful tips, clear explanations, and practical guidance to make complex grammar rules easy to understand.