Sometimes, when someone explains something to you, simply saying “That makes sense” feels too basic or automatic. Finding more thoughtful, caring, or nuanced ways to express understanding can make your words sound warmer and more genuine. Whether you’re in a professional conversation, comforting a friend, or simply showing empathy, the right phrase can make a big difference in how your message lands.
Below, you’ll find 30 meaningful alternatives to say “That makes sense” — each with an explanation, context, and example to help you use them naturally.
What Does “That Makes Sense” Mean?
When you say “That makes sense”, you are showing that you understand what someone is saying and that their explanation seems logical or reasonable. It’s a way of letting the other person know you get their point and you are listening carefully. People often use it when someone explains their thoughts, decisions, or feelings, and they want to feel heard and understood. For example, if a friend says, “I couldn’t come to the party because I had a lot of work,” replying with “That makes sense” shows that you understand and respect their reason. It’s a simple phrase, but it communicates care, understanding, and agreement in everyday conversations.
Is It Professional or Polite to Say “That Makes Sense”?
Yes — “That makes sense” is both professional and polite. It works well in business meetings, emails, and casual chats alike. However, in some situations, you might want to use more formal or empathetic alternatives, especially if you want to show deeper understanding or emotional intelligence.
Advantages and Disadvantages
Advantages:
- Shows that you’re actively listening
- Simple and clear
- Works in both personal and professional contexts
Disadvantages:
- Can sound a bit generic or repetitive
- Might come across as dismissive if overused
- Lacks emotional warmth compared to more personalized phrases
Why You Need Alternatives to “That Makes Sense”
Using varied expressions has several benefits:
- Avoids repetition: Repeating the same phrase can make your communication seem monotonous.
- Adds nuance: Different alternatives carry subtle differences in tone, formality, and emphasis.
- Enhances clarity: Picking the right phrase ensures your listener truly understands your reaction.
- Boosts professionalism: In professional settings, a varied vocabulary signals confidence and strong communication skills.
Think of alternatives as tools—you’re not just saying you understand, you’re shaping how your understanding is perceived.
Formal vs. Informal Alternatives
Not every setting calls for casual phrasing. Here’s a breakdown:
Formal Alternatives
Perfect for business emails, presentations, or professional conversations:
- “I understand.” – Straightforward and professional.
- “That is clear.” – Signals comprehension without extra emotion.
- “I follow your reasoning.” – Highlights that you understand the logic behind a point.
Informal Alternatives
Great for casual chats, team discussions, or friendly messages:
- “Got it!” – Quick and casual.
- “Makes total sense!” – Adds a bit of enthusiasm.
- “I see what you mean.” – Conversational and approachable.
Choosing between formal and informal alternatives depends on context, audience, and tone. Overly casual phrases in a board meeting might seem unprofessional, while overly formal phrasing with friends may feel stiff.
Tips for Choosing the Right Phrase
Here are some practical tips to help you select the perfect alternative:
- Consider the context: Workplace vs. casual conversation requires different phrasing.
- Match the tone: Formal discussions benefit from professional phrases, while informal settings allow for relaxed expressions.
- Add enthusiasm when appropriate: Phrases like “Makes total sense!” show engagement.
- Observe the other person: Mirror their style subtly for smoother communication.
- Avoid overuse: Rotate your alternatives to keep your speech or writing fresh.
How Using Alternatives Improves Communication
Switching up “That makes sense” doesn’t just sound better—it enhances communication by:
- Showing attentiveness and engagement.
- Reflecting emotional intelligence and understanding.
- Making conversations feel more dynamic and less robotic.
- Helping others feel acknowledged and respected.
Even a simple shift from “That makes sense” to “I see what you mean” can strengthen relationships in professional and personal interactions.
That Makes Sense Synonyms
- I see what you mean
- I understand
- That adds up
- I get it
- That’s fair
- I follow you
- Got it
- That’s logical
- I can relate
- That sounds right
- I get where you’re coming from
- That checks out
- I totally get it
- That explains it
- I hear you
- That’s understandable
- I get the picture
- That’s reasonable
- I’m with you
- That figures
- That’s clear
- I got what you’re saying
- That’s sensible
- You’re right
- I get your point
- That’s a good point
- I can see that
- That’s true
- You’ve got a point
- I can appreciate that
1. I See What You Mean
Meaning: You understand someone’s point of view or reasoning.
Definition: This phrase expresses that the other person’s perspective is clear to you.
Detailed Explanation: Saying “I see what you mean” adds a personal touch because it implies you’re not just hearing the words — you’re visualizing their perspective.
Scenario Example: Coworker: “We should adjust the project timeline to avoid burnout.” You: “I see what you mean. That’s a smart move.”
Best Use: When you want to validate someone’s reasoning thoughtfully.
Tone: Warm, understanding, and conversational.
2. I Understand
Meaning: You’ve grasped the idea or emotion someone expressed.
Definition: This is a direct and empathetic acknowledgment of comprehension.
Detailed Explanation: Simple yet meaningful, this phrase can convey deep empathy — especially in emotional contexts.
Scenario Example: Friend: “It’s been hard balancing everything lately.” You: “I understand. It can be really overwhelming.”
Best Use: When you want to show both emotional and logical understanding.
Tone: Gentle and caring.
3. That Adds Up
Meaning: Everything fits together logically.
Definition: Used to affirm that the explanation or situation seems reasonable.
Detailed Explanation: This phrase emphasizes logic and consistency, making it ideal for professional or analytical conversations.
Scenario Example: Teammate: “We lost clients because of the new pricing.” You: “That adds up. The timing matches our sales reports.”
Best Use: When analyzing facts, data, or reasoning.
Tone: Rational, neutral, and professional.
4. I Get It
Meaning: You fully grasp what’s being said or felt.
Definition: A friendly, conversational way to acknowledge understanding.
Detailed Explanation: This phrase works well in casual chats, showing empathy without sounding overly formal.
Scenario Example: Friend: “I just needed a break from everything.” You: “I get it. Sometimes you just need to step back.”
Best Use: In casual, friendly, or supportive conversations.
Tone: Informal, warm, and empathetic.
5. That’s Fair
Meaning: You agree that something is reasonable or justified.
Definition: Used to express understanding and acceptance of someone’s viewpoint.
Detailed Explanation: This phrase is polite and diplomatic, making it great for maintaining mutual respect.
Scenario Example: Coworker: “I’d prefer we divide the workload evenly.” You: “That’s fair. Let’s make sure it’s balanced.”
Best Use: In discussions requiring fairness and agreement.
Tone: Respectful and professional.
6. I Follow You
Meaning: You’re keeping up with someone’s explanation.
Definition: Suggests active listening and engagement.
Detailed Explanation: Great for conversations that involve step-by-step reasoning or complex ideas.
Scenario Example: Colleague: “So, if we adjust the campaign timing…” You: “I follow you. That could definitely improve engagement.”
Best Use: During discussions or presentations.
Tone: Engaged, attentive, and cooperative.
7. Got It
Meaning: You’ve received and understood the information.
Definition: A concise confirmation of understanding.
Detailed Explanation: Short and effective — often used in digital communication or quick exchanges.
Scenario Example: Manager: “Please submit your report by Friday.” You: “Got it. I’ll have it ready.”
Best Use: When you need to acknowledge instructions or updates.
Tone: Casual and efficient.
8. That’s Logical
Meaning: Something follows a clear reasoning pattern.
Definition: Acknowledges that an idea or argument makes rational sense.
Detailed Explanation: Ideal for academic or technical contexts.
Scenario Example: Teammate: “We’ll prioritize based on ROI.” You: “That’s logical. It’s a solid approach.”
Best Use: When analyzing strategies or reasoning.
Tone: Formal and analytical.
9. I Can Relate
Meaning: You’ve experienced something similar.
Definition: Expresses emotional connection and shared understanding.
Detailed Explanation: It bridges empathy with logic — you’re saying you feel what they mean, not just understand it.
Scenario Example: Friend: “I’ve been struggling to stay motivated.” You: “I can relate. I’ve been there before too.”
Best Use: When offering empathy and solidarity.
Tone: Compassionate and friendly.
10. That Sounds Right
Meaning: The information seems correct or trustworthy.
Definition: Shows agreement based on intuition or logic.
Detailed Explanation: Often used when you’re partially agreeing or still thinking things through.
Scenario Example: Coworker: “We should focus on quality over quantity.” You: “That sounds right. It’s the smarter long-term plan.”
Best Use: When you agree thoughtfully but not absolutely.
Tone: Considerate and moderate.
11. I Get Where You’re Coming From
Meaning: You understand someone’s perspective or reasoning.
Definition: This phrase communicates empathy and respect for the other person’s viewpoint.
Detailed Explanation: It’s often used to validate emotions or opinions, even if you don’t fully agree. It builds trust because it shows you’re listening with empathy.
Scenario Example: Friend: “I just need some space to think.” You: “I get where you’re coming from. Take all the time you need.”
Best Use: When showing understanding without necessarily agreeing.
Tone: Empathetic and open-minded.
12. That Checks Out
Meaning: Something is confirmed or verified as true.
Definition: Used to express that information aligns with facts or expectations.
Detailed Explanation: Common in professional settings, it implies logical consistency rather than emotional understanding.
Scenario Example: Coworker: “The numbers match last month’s trend.” You: “That checks out. Thanks for confirming.”
Best Use: When confirming data, facts, or reports.
Tone: Professional and factual.
13. I Totally Get It
Meaning: You completely understand someone’s point or feeling.
Definition: A friendly, enthusiastic version of “I understand.”
Detailed Explanation: It shows active empathy and emotional connection, perfect for informal or supportive conversations.
Scenario Example: Friend: “I hate when plans get canceled last minute.” You: “I totally get it. It’s so frustrating.”
Best Use: When offering emotional validation.
Tone: Warm, casual, and friendly.
14. That Explains It
Meaning: The new information clarifies something previously confusing.
Definition: Indicates that a situation now makes sense because of the explanation given.
Detailed Explanation: A good choice when you’ve had doubts or questions that are now resolved.
Scenario Example: Coworker: “The shipment was delayed because of customs.” You: “Ah, that explains it.”
Best Use: When acknowledging clarity after confusion.
Tone: Neutral and conversational.
15. I Hear You
Meaning: You acknowledge and understand someone’s feelings or concerns.
Definition: Expresses that you’re truly listening, not just hearing the words.
Detailed Explanation: This phrase is emotionally intelligent and often used in conflict resolution or comforting situations.
Scenario Example: Friend: “It feels like no one takes my ideas seriously.” You: “I hear you. That must be really frustrating.”
Best Use: When showing empathy and emotional support.
Tone: Gentle, validating, and compassionate.
16. That’s Understandable
Meaning: You recognize why someone feels or acts a certain way.
Definition: Validates someone’s emotions or decisions as reasonable.
Detailed Explanation: It’s a kind and empathetic way to acknowledge difficulty or frustration.
Scenario Example: Friend: “I was upset after the meeting.” You: “That’s understandable. It was a tough discussion.”
Best Use: When offering emotional validation.
Tone: Supportive and kind.
17. I Get the Picture
Meaning: You’ve grasped the overall idea or situation.
Definition: Indicates that you understand the big picture even if you don’t have all the details.
Detailed Explanation: It’s often used when someone gives you context or backstory, and you’ve got the gist.
Scenario Example: Coworker: “We’ve been behind because of staff shortages.” You: “I get the picture. Let’s adjust the schedule.”
Best Use: When summarizing or acknowledging context.
Tone: Calm and understanding.
18. That’s Reasonable
Meaning: You find someone’s idea or request fair and sensible.
Definition: Expresses agreement with logic and fairness.
Detailed Explanation: A great phrase for diplomatic or professional conversations, as it conveys open-mindedness.
Scenario Example: Client: “Could we extend the deadline by two days?” You: “That’s reasonable. Let’s make it work.”
Best Use: In negotiations or work discussions.
Tone: Respectful and composed.
19. I’m With You
Meaning: You’re in agreement or understanding with someone’s point.
Definition: It combines comprehension with solidarity or support.
Detailed Explanation: It’s more personal and emotional than “I understand,” often implying teamwork or shared vision.
Scenario Example: Coworker: “We should take a stand for better work-life balance.” You: “I’m with you. That’s long overdue.”
Best Use: When showing agreement and unity.
Tone: Friendly, supportive, and sincere.
Read More: 30 Other Ways to Say “Thank You So Much” (With Examples)
20. That Figures
Meaning: The situation is expected or unsurprising.
Definition: A light, often humorous acknowledgment of something predictable.
Detailed Explanation: Works best in casual or mildly ironic contexts, not formal ones.
Scenario Example: Friend: “The train’s delayed again.” You: “That figures. It’s always late.”
Best Use: When responding to predictable or typical events.
Tone: Casual, slightly humorous.
21. That’s Clear
Meaning: The information is easily understood.
Definition: Expresses comprehension or clarity.
Detailed Explanation: Great for confirming that you fully understand an explanation or instruction.
Scenario Example: Manager: “The meeting starts at 9 AM sharp.” You: “That’s clear. I’ll be there on time.”
Best Use: When acknowledging clarity or precision.
Tone: Professional and straightforward.
22. I Got What You’re Saying
Meaning: You understand the message or feeling behind someone’s words.
Definition: A casual acknowledgment of comprehension.
Detailed Explanation: This one works best in friendly conversations where you want to sound easygoing but attentive.
Scenario Example: Friend: “I just need some quiet time this weekend.” You: “I got what you’re saying. Take care of yourself.”
Best Use: In relaxed or informal chats.
Tone: Friendly and understanding.
23. That’s Sensible
Meaning: The idea or suggestion is practical and well-thought-out.
Definition: You agree with someone’s reasonable approach.
Detailed Explanation: It conveys a sense of logic and wisdom, suitable for formal discussions.
Scenario Example: Coworker: “Let’s test the process before launching.” You: “That’s sensible. I completely agree.”
Best Use: When praising practical reasoning.
Tone: Professional and affirming.
24. You’re Right
Meaning: You agree completely with someone’s statement.
Definition: A direct acknowledgment of correctness.
Detailed Explanation: While simple, it’s affirming and validating, making the other person feel heard and respected.
Scenario Example: Friend: “We should communicate more openly.” You: “You’re right. That would help a lot.”
Best Use: When expressing agreement and respect.
Tone: Supportive and respectful.
25. I Get Your Point
Meaning: You understand the argument or main idea being expressed.
Definition: Acknowledges comprehension while maintaining neutrality.
Detailed Explanation: This works when you want to show you understand someone’s logic, even if you don’t fully agree.
Scenario Example: Coworker: “Let’s focus on fewer, higher-quality projects.” You: “I get your point. That might be a smarter strategy.”
Best Use: During debates or discussions.
Tone: Neutral and professional.
26. That’s a Good Point
Meaning: You recognize and agree with someone’s insight.
Definition: Used to compliment a valid or clever observation.
Detailed Explanation: It’s an encouraging phrase that fosters collaboration and appreciation.
Scenario Example: Colleague: “We should automate some tasks to save time.” You: “That’s a good point. Let’s explore that.”
Best Use: When supporting constructive ideas.
Tone: Positive and appreciative.
27. I Can See That
Meaning: You visually or mentally understand the reasoning or situation.
Definition: Expresses comprehension with a touch of empathy.
Detailed Explanation: Great for emotional or thoughtful exchanges because it conveys both logic and compassion.
Scenario Example: Friend: “It’s been hard adjusting to a new city.” You: “I can see that. Moving can be tough.”
Best Use: When acknowledging feelings and understanding.
Tone: Gentle and empathetic.
28. That’s True
Meaning: You agree that a statement or idea is correct.
Definition: A straightforward way to show agreement and understanding.
Detailed Explanation: Often used in reflective conversations where you affirm someone’s logic or emotion.
Scenario Example: Friend: “You can’t pour from an empty cup.” You: “That’s true. We need to rest too.”
Best Use: When expressing agreement and reflection.
Tone: Calm and validating.
29. You’ve Got a Point
Meaning: You acknowledge that someone made a valid argument.
Definition: Similar to “That’s a good point,” but slightly more conversational.
Detailed Explanation: It’s encouraging and promotes open discussion.
Scenario Example: Teammate: “We might be spreading ourselves too thin.” You: “You’ve got a point. We should refocus.”
Best Use: During team discussions or debates.
Tone: Collaborative and polite.
30. I Can Appreciate That
Meaning: You understand and respect someone’s viewpoint.
Definition: Indicates empathy and emotional intelligence.
Detailed Explanation: This phrase balances understanding with kindness — perfect for delicate or emotional topics.
Scenario Example: Friend: “I needed to step back for my mental health.” You: “I can appreciate that. Taking care of yourself is important.”
Best Use: When showing respect and empathy.
Tone: Thoughtful and compassionate.
Conclusion
Finding the right way to say “That makes sense” helps your words carry more warmth, care, and authenticity. Whether you’re in a professional setting or a heartfelt chat, each of these alternatives lets you express understanding in your own unique voice.
Use empathetic phrases like “I hear you” or “I can appreciate that” when emotions are involved, and more logical ones like “That adds up” or “That’s reasonable” in professional discussions. The key is to choose words that fit both the tone and the relationship you have with the person.
Emma Brooke is a passionate language enthusiast and expert at Grammar Apex, dedicated to helping writers, students, and professionals refine their grammar and writing skills. With a keen eye for detail and a love for linguistic precision, Emma provides insightful tips, clear explanations, and practical guidance to make complex grammar rules easy to understand.