When we write messages—whether for work, professional updates, or thoughtful reminders—the words we choose matter. Phrases like “please be advised” are common, but sometimes they can feel formal, cold, or distant. If you want your communication to carry more warmth, clarity, and care, using thoughtful alternatives can help you connect better with your reader.
Below, you’ll find 30 alternatives to “please be advised,” each explained with meaning, tone, and examples, so you can choose the one that best fits your message.
What Does “Please Be Advised” Mean?
The phrase “please be advised” is a formal way of drawing someone’s attention to important information. It’s often used in emails, letters, and official notices to emphasize that the recipient should carefully read or remember what follows.
In essence, it’s a polite command that says: “I want you to take note of this.”
Is It Professional/Polite to Say “Please Be Advised”?
Yes, “please be advised” is professional and polite, but it can come across as overly stiff or formal in everyday communication. While it works well in legal or corporate documents, using it in casual or empathetic contexts may create unnecessary distance.
That’s why choosing a softer, warmer alternative can sometimes be the better choice.
Advantages or Disadvantages of Using “Please Be Advised”
Advantages
- Sounds formal and professional
- Clearly signals important information
- Widely recognized and understood
Disadvantages
- Can sound cold or bureaucratic
- May feel detached or impersonal
- Lacks a sense of warmth and connection
Synonyms For “Please Be Advised”
- Kindly Note
- Just a Reminder
- For Your Awareness
- Please Take Note
- A Gentle Reminder
- For Your Reference
- Please Keep in Mind
- Just to Let You Know
- Kindly Be Informed
- Take This Into Consideration
- Please Remember
- Be Aware
- Please Note
- May I Bring to Your Attention
- For Your Consideration
- Just So You Know
- Please Keep This in Mind
- As a Reminder
- Take Note
- A Quick Heads-Up
- To Make You Aware
- I’d Like to Inform You
- For Your Benefit
- To Keep You Updated
- With This in Mind
- Just a Quick Note
- Simply to Inform You
- Please Be Reminded
- Let Me Point Out
- Here’s Something Important to Know
1. Kindly Note
Meaning: A gentle request for the reader to pay attention.
Definition: A softer, polite alternative to introduce important information.
Detailed Explanation: This phrase feels professional yet kind, making it perfect for emails and formal reminders.
Scenario Example: “Kindly note that our office will close early this Friday.”
Best Use: When you want to sound polite but not overly formal.
Tone: Courteous, warm, and professional.
2. Just a Reminder
Meaning: A friendly way to bring attention to something.
Definition: Often used to restate important information in a non-formal manner.
Detailed Explanation: This phrase is lighthearted and conversational, making it perfect for casual reminders.
Scenario Example: “Just a reminder that the project deadline is tomorrow.”
Best Use: Informal workplace or friendly settings.
Tone: Gentle and approachable.
3. For Your Awareness
Meaning: Information is being shared so the person is informed.
Definition: Communicates importance without sounding demanding.
Detailed Explanation: It suggests that the information may not require action but is still worth noting.
Scenario Example: “For your awareness, the policy has recently been updated.”
Best Use: Professional updates without urgency.
Tone: Informative, neutral.
4. Please Take Note
Meaning: A respectful way to ask someone to pay attention.
Definition: Similar to “please be advised,” but less stiff.
Detailed Explanation: Keeps a professional tone while sounding slightly softer.
Scenario Example: “Please take note of the revised schedule attached.”
Best Use: Formal communication where warmth still matters.
Tone: Professional, clear.
5. A Gentle Reminder
Meaning: A kind and thoughtful nudge.
Definition: Implies care while sharing information.
Detailed Explanation: Perfect when you don’t want to sound pushy or harsh.
Scenario Example: “A gentle reminder that invoices are due by Friday.”
Best Use: Situations that require tact.
Tone: Warm, considerate.
6. For Your Reference
Meaning: Sharing information for the recipient’s benefit.
Definition: Neutral phrasing that gives the impression of offering helpful context.
Detailed Explanation: Emphasizes usefulness and resourcefulness.
Scenario Example: “For your reference, I’ve attached last month’s report.”
Best Use: Professional, helpful communication.
Tone: Supportive, informative.
7. Please Keep in Mind
Meaning: Encourages someone to remember important details.
Definition: A softer version of “be advised.”
Detailed Explanation: Friendly and helpful, less commanding.
Scenario Example: “Please keep in mind that parking spaces are limited.”
Best Use: Gentle reminders in work or personal notes.
Tone: Warm, guiding.
8. Just to Let You Know
Meaning: Sharing something without sounding too formal.
Definition: Conversational phrase to make information approachable.
Detailed Explanation: Creates a sense of ease and openness.
Scenario Example: “Just to let you know, the meeting has been rescheduled.”
Best Use: Friendly, casual updates.
Tone: Light, approachable.
9. Kindly Be Informed
Meaning: Polite and respectful phrasing.
Definition: Directs attention while sounding formal yet gentle.
Detailed Explanation: Great for workplace notices or emails.
Scenario Example: “Kindly be informed that your request is under review.”
Best Use: Professional environments.
Tone: Formal, respectful.
10. Take This Into Consideration
Meaning: Asking someone to keep information in mind.
Definition: Encourages thoughtful attention.
Detailed Explanation: Useful for when the recipient’s decision or action might be influenced.
Scenario Example: “Take this into consideration when finalizing the proposal.”
Best Use: Decision-making contexts.
Tone: Professional, thoughtful.
11. Please Remember
Meaning: Asking politely for recall of information.
Definition: Clear, straightforward reminder.
Detailed Explanation: Works well in both formal and informal settings.
Scenario Example: “Please remember to bring your ID to the event.”
Best Use: Situations needing simple reminders.
Tone: Warm, practical.
12. Be Aware
Meaning: Encourages attention to something important.
Definition: Short and direct.
Detailed Explanation: Great for urgent or clear communication.
Scenario Example: “Be aware that the system will be offline tonight.”
Best Use: Urgent notices.
Tone: Serious, direct.
13. Please Note
Meaning: A polite way of highlighting information.
Definition: Shorter, simpler version of “please be advised.”
Detailed Explanation: Still formal, but not overly stiff.
Scenario Example: “Please note that all applications must be submitted by 5 PM.”
Best Use: Everyday professional communication.
Tone: Polite, professional.
14. May I Bring to Your Attention
Meaning: Respectfully directing someone’s focus.
Definition: Sounds formal yet personal.
Detailed Explanation: Works well when writing to authority figures.
Scenario Example: “May I bring to your attention the upcoming policy change.”
Best Use: Formal letters or respectful emails.
Tone: Respectful, formal.
15. For Your Consideration
Meaning: Inviting someone to thoughtfully review information.
Definition: Slightly more reflective and gentle.
Detailed Explanation: Perfect for suggestions or proposals.
Scenario Example: “For your consideration, I’ve included alternative designs.”
Best Use: Proposal-related communication.
Tone: Respectful, thoughtful.
16. Just So You Know
Meaning: Sharing information casually.
Definition: A laid-back way to provide updates.
Detailed Explanation: Creates closeness in informal contexts.
Scenario Example: “Just so you know, the café closes early today.”
Best Use: Friendly updates.
Tone: Casual, approachable.
17. Please Keep This in Mind
Meaning: Encouraging memory of key details.
Definition: Soft yet clear phrasing.
Detailed Explanation: Good for forward-looking communication.
Scenario Example: “Please keep this in mind when scheduling appointments.”
Best Use: Professional reminders.
Tone: Kind, professional.
18. As a Reminder
Meaning: Highlighting previously shared information.
Definition: Neutral but effective.
Detailed Explanation: Works well when reinforcing deadlines or expectations.
Scenario Example: “As a reminder, the office will be closed Monday.”
Best Use: Professional follow-ups.
Tone: Neutral, clear.
Read More: 30 Other Ways to Say “Thinking of You” (With Examples)
19. Take Note
Meaning: Direct request to notice something.
Definition: Stronger, sharper than “please note.”
Detailed Explanation: Useful when urgency is needed.
Scenario Example: “Take note of the new security procedures.”
Best Use: Urgent or serious communication.
Tone: Firm, commanding.
20. A Quick Heads-Up
Meaning: Friendly, casual advance notice.
Definition: Makes the message sound caring.
Detailed Explanation: Useful for informal updates and teamwork.
Scenario Example: “A quick heads-up, the client is arriving earlier than expected.”
Best Use: Casual, friendly settings.
Tone: Warm, conversational.
21. To Make You Aware
Meaning: Sharing details so the recipient stays informed.
Definition: Neutral, straightforward phrasing.
Detailed Explanation: Makes the purpose clear without stiffness.
Scenario Example: “To make you aware, the system will undergo updates tonight.”
Best Use: Professional notices.
Tone: Neutral, clear.
22. I’d Like to Inform You
Meaning: A polite way of sharing information.
Definition: Personal yet professional.
Detailed Explanation: Good for one-on-one communication.
Scenario Example: “I’d like to inform you that your request has been approved.”
Best Use: Personalized updates.
Tone: Professional, polite.
23. For Your Benefit
Meaning: Emphasizes that the information is helpful.
Definition: Suggests that the recipient will gain from knowing.
Detailed Explanation: Adds a sense of care and consideration.
Scenario Example: “For your benefit, here’s a summary of the changes.”
Best Use: Helpful communication.
Tone: Supportive, warm.
24. To Keep You Updated
Meaning: Suggests ongoing updates and care.
Definition: Creates a sense of progress and attentiveness.
Detailed Explanation: Helps build trust and reassurance.
Scenario Example: “To keep you updated, we’ve resolved the issue.”
Best Use: Friendly or professional ongoing communication.
Tone: Warm, reassuring.
25. With This in Mind
Meaning: Suggests consideration of upcoming details.
Definition: Encourages thoughtful decision-making.
Detailed Explanation: Good for advisory or planning communication.
Scenario Example: “With this in mind, please review the attached draft.”
Best Use: Thoughtful, reflective contexts.
Tone: Professional, guiding.
26. Just a Quick Note
Meaning: Sharing a short update.
Definition: Light, conversational phrasing.
Detailed Explanation: Perfect for approachable communication.
Scenario Example: “Just a quick note to let you know we’re starting earlier tomorrow.”
Best Use: Casual settings.
Tone: Warm, friendly.
27. Simply to Inform You
Meaning: Sharing info without extra pressure.
Definition: Clear, straightforward.
Detailed Explanation: Shows transparency and clarity.
Scenario Example: “Simply to inform you, the invoice has been processed.”
Best Use: Neutral updates.
Tone: Honest, simple.
28. Please Be Reminded
Meaning: Polite phrasing for repeating key info.
Definition: Formal but not harsh.
Detailed Explanation: Fits notices and deadline reminders.
Scenario Example: “Please be reminded to submit your forms by Monday.”
Best Use: Formal reminders.
Tone: Professional, polite.
29. Let Me Point Out
Meaning: Directly highlighting details.
Definition: A bit more active and engaging.
Detailed Explanation: Shows intent to emphasize.
Scenario Example: “Let me point out that the guidelines have changed.”
Best Use: When emphasizing clarity.
Tone: Firm, guiding.
30. Here’s Something Important to Know
Meaning: Emphasizes value of information.
Definition: Friendly yet meaningful.
Detailed Explanation: Creates engagement while sharing updates.
Scenario Example: “Here’s something important to know before tomorrow’s event.”
Best Use: Friendly but serious updates.
Tone: Warm, meaningful.
Conclusion
The phrase “please be advised” serves as a formal way to highlight important information, but sometimes it can feel too stiff. Choosing alternatives like “kindly note,” “just a reminder,” or “a gentle reminder” can add warmth, care, and personality to your communication while still sounding professional.
By selecting the right words, you make your reader feel not just informed, but also considered and respected.
Grace Marie is a skilled grammar expert at Grammar Apex, dedicated to helping writers of all levels refine their language skills. With a passion for clarity and precision, she offers insightful tips and easy-to-understand explanations to make even the trickiest grammar rules simple. Whether you’re crafting professional documents, academic essays, or everyday writing.