Finding the right words matters, especially when you’re sharing details with someone. While the phrase “For Your Information” is clear and direct, it can sometimes sound impersonal or even cold. By choosing warmer or more thoughtful alternatives, you can ensure your message comes across as kind, respectful, and considerate. This guide will walk you through 30 other ways to say “For Your Information”, helping you make your communication more personal, whether in emails, text messages, or everyday conversations.
What Does “For Your Information” Mean?
The phrase “For Your Information” (FYI) is used to share facts, updates, or knowledge that someone might find useful. It’s not usually a request or a command—it’s more of a heads-up or extra context.
In professional settings, it’s common in emails or reports. But in personal conversations, it can sometimes feel a little cold or impersonal, depending on how it’s used.
Is It Professional/Polite to Say “For Your Information”?
Yes, it’s professional, but it may not always sound polite. In formal settings like work emails, it’s widely understood and acceptable. However, if you want to sound friendly, empathetic, or approachable, using an alternative phrase often works better.
Advantages and Disadvantages of Saying “For Your Information”
Advantages:
- Concise and clear – people immediately know you’re sharing info.
- Widely recognized – both written and spoken.
- Efficient – saves time in business communication.
Disadvantages:
- Can feel cold or unfriendly.
- May come across as condescending in some contexts.
- Lacks a personal touch compared to warmer alternatives.
Synonyms For “For Your Information”
- Just So You Know
- I Wanted to Let You Know
- Just a Heads-Up
- Thought You Might Like to Know
- Just Bringing This to Your Attention
- I Thought You Should Know
- Here’s Something You Might Find Helpful
- In Case It’s Useful to You
- For Your Reference
- To Keep You Updated
- I Wanted You to Be Aware
- Sharing This in Case You Need It
- For Your Awareness
- Just Passing This Along
- Simply Wanted to Share This
- Here’s an Update
- Just Wanted to Point Out
- You Might Find This Useful
- To Keep You in the Loop
- Just for Your Benefit
- Wanted to Pass This Info On
- For Your Consideration
- Thought I’d Share This With You
- For Your Records
- I Figured You’d Want to Know
- Here’s Something Worth Noting
- To Make You Aware
- Just Wanted to Flag This
- For Your Convenience
- I Thought This Might Help
1. Just So You Know
Meaning: A casual way of letting someone in on useful information.
Definition: It softens the delivery compared to “For Your Information.”
Detailed Explanation: This phrase feels friendlier and less formal, making it great for both personal and professional use when you don’t want to sound overly official.
Scenario Example:
- “Just so you know, the café closes early today.”
Best Use: Everyday conversations, light reminders, or casual updates.
Tone: Warm, approachable, friendly.
2. I Wanted to Let You Know
Meaning: Expresses the intention to keep someone informed.
Definition: Shows thoughtfulness by emphasizing you wanted to share.
Detailed Explanation: This phrasing feels caring because it highlights that you’re being considerate of the other person’s awareness.
Scenario Example:
- “I wanted to let you know that I’ve submitted the report.”
Best Use: Professional emails, thoughtful conversations, updates where tone matters.
Tone: Respectful, caring, professional.
3. Just a Heads-Up
Meaning: A friendly warning or quick notification.
Definition: Used when you want someone to be aware of something ahead of time.
Detailed Explanation: This phrase carries a proactive, helpful tone rather than a detached one.
Scenario Example:
- “Just a heads-up, traffic is really heavy on Main Street.”
Best Use: Sharing warnings, alerts, or quick notices.
Tone: Casual, supportive, considerate.
4. Thought You Might Like to Know
Meaning: Indicates the info may be of interest to the other person.
Definition: Acknowledges the value of the information for the recipient.
Detailed Explanation: It feels personalized and thoughtful, suggesting you’re sharing out of care.
Scenario Example:
- “Thought you might like to know that Sarah got the promotion.”
Best Use: Sharing personal updates, good news, or interesting tidbits.
Tone: Friendly, warm, considerate.
5. Just Bringing This to Your Attention
Meaning: Highlights something important without demanding action.
Definition: Polite way to ensure someone is aware of a situation.
Detailed Explanation: Often used in professional communication to bring attention to potential issues or updates.
Scenario Example:
- “Just bringing this to your attention: the contract needs a final review.”
Best Use: Workplace communication, especially with managers or colleagues.
Tone: Professional, respectful, neutral.
6. I Thought You Should Know
Meaning: Suggests that the information is important for them.
Definition: Shows consideration in ensuring they aren’t left unaware.
Detailed Explanation: This alternative balances professionalism with warmth.
Scenario Example:
- “I thought you should know that the deadline has been extended.”
Best Use: Professional and personal updates that matter.
Tone: Caring, thoughtful, respectful.
7. Here’s Something You Might Find Helpful
Meaning: Positions information as a helpful resource.
Definition: Encourages the recipient to see the info as valuable support.
Detailed Explanation: This phrasing makes information-sharing collaborative, not commanding.
Scenario Example:
- “Here’s something you might find helpful: a guide to formatting reports.”
Best Use: Professional advice, resource-sharing, mentoring.
Tone: Supportive, encouraging, thoughtful.
8. In Case It’s Useful to You
Meaning: Positions info as optional support.
Definition: Acknowledges the recipient’s choice in how they use the info.
Detailed Explanation: This phrase sounds humble and considerate, avoiding forceful undertones.
Scenario Example:
- “Here’s the file, in case it’s useful to you.”
Best Use: Professional sharing of documents, resources, or optional tips.
Tone: Polite, modest, considerate.
9. For Your Reference
Meaning: Suggests the info is for future use or guidance.
Definition: Professional phrase commonly used with documents and instructions.
Detailed Explanation: Keeps communication efficient while still sounding polite.
Scenario Example:
- “I’m attaching last month’s report for your reference.”
Best Use: Workplace communication, resource-sharing.
Tone: Professional, neutral, respectful.
10. To Keep You Updated
Meaning: Shares info with the purpose of keeping someone in the loop.
Definition: Shows a desire to ensure ongoing communication and connection.
Detailed Explanation: This phrasing reinforces openness and reliability.
Scenario Example:
- “To keep you updated, the event has been rescheduled.”
Best Use: Progress updates, professional check-ins, personal updates.
Tone: Professional yet warm, caring.
11. I Wanted You to Be Aware
Meaning: Highlights the importance of someone being mindful of certain details.
Definition: A thoughtful phrase that ensures the recipient doesn’t miss relevant information.
Detailed Explanation: This expression conveys consideration and responsibility, showing that you’re looking out for the other person.
Scenario Example:
- “I wanted you to be aware that the client has some concerns about the proposal.”
Best Use: Professional settings where awareness is key.
Tone: Polite, thoughtful, professional.
12. Sharing This in Case You Need It
Meaning: Positions the information as something potentially helpful.
Definition: Gives the other person the option to use the info or not.
Detailed Explanation: This phrase feels non-intrusive and supportive, showing you respect their judgment.
Scenario Example:
- “Sharing this in case you need it — here’s the template I used.”
Best Use: Emails, resource-sharing, casual workplace exchanges.
Tone: Supportive, respectful, approachable.
13. For Your Awareness
Meaning: Ensures someone is conscious of important details.
Definition: Frequently used in formal or professional communication.
Detailed Explanation: It’s a straightforward and polite way to highlight important context.
Scenario Example:
- “For your awareness, the project timeline has been updated.”
Best Use: Business updates, formal reports, official memos.
Tone: Professional, respectful, clear.
14. Just Passing This Along
Meaning: Lets someone know you’re forwarding information.
Definition: Indicates that the details may be relevant or useful.
Detailed Explanation: This phrase carries a light, non-pressuring tone, making it friendly.
Scenario Example:
- “Just passing this along — HR is offering a wellness webinar next week.”
Best Use: Forwarding emails, messages, or updates.
Tone: Casual, kind, supportive.
15. Simply Wanted to Share This
Meaning: Shows genuine intention to share something meaningful.
Definition: Adds warmth to the act of giving information.
Detailed Explanation: This phrase highlights personal care, suggesting you shared because you value the other person.
Scenario Example:
- “I simply wanted to share this article with you — it reminded me of our conversation.”
Best Use: Personal and professional sharing, heartfelt exchanges.
Tone: Warm, caring, thoughtful.
Read More: 30 Other Ways to Say “You Got This” (With Examples)
16. Here’s an Update
Meaning: Introduces the latest details on a subject.
Definition: Clear and simple way of keeping someone informed of progress.
Detailed Explanation: It communicates fresh, timely information, often related to ongoing work.
Scenario Example:
- “Here’s an update: the design team has finished their first draft.”
Best Use: Project check-ins, ongoing conversations, professional progress reports.
Tone: Professional, clear, straightforward.
17. Just Wanted to Point Out
Meaning: Emphasizes a detail that shouldn’t be missed.
Definition: Helpful when you want someone to notice something specific.
Detailed Explanation: This phrase helps you highlight without sounding too forceful.
Scenario Example:
- “Just wanted to point out that section two needs more detail.”
Best Use: Work-related feedback, gentle reminders.
Tone: Professional, respectful, constructive.
18. You Might Find This Useful
Meaning: Suggests the information could be beneficial to the recipient.
Definition: Invites the other person to see value without pressure.
Detailed Explanation: This expression feels friendly and supportive, making the info seem like a gift.
Scenario Example:
- “You might find this useful: a guide on simplifying spreadsheets.”
Best Use: Resource-sharing, supportive mentoring, collaboration.
Tone: Encouraging, helpful, kind.
19. To Keep You in the Loop
Meaning: Ensures someone is included in updates.
Definition: Reassures the person they’re not being left out of communication.
Detailed Explanation: This phrase promotes inclusivity and connection.
Scenario Example:
- “To keep you in the loop, the board has approved the budget.”
Best Use: Team communication, updates in ongoing projects.
Tone: Inclusive, professional, approachable.
20. Just for Your Benefit
Meaning: Positions information as advantageous for the recipient.
Definition: Frames the info as something meant to help them.
Detailed Explanation: This wording feels kind and intentional, reinforcing that the message is about their good.
Scenario Example:
- “Just for your benefit, here’s a summary of the key points.”
Best Use: When you want to stress helpfulness and support.
Tone: Caring, helpful, positive.
21. Wanted to Pass This Info On
Meaning: Indicates you’re sharing something that could be relevant or useful.
Definition: Suggests you’re acting as a bridge between information and the recipient.
Detailed Explanation: This phrase feels casual but considerate, showing you don’t want them to miss out.
Scenario Example:
- “Wanted to pass this info on — the deadline has been extended.”
Best Use: Forwarding workplace updates, sharing casual reminders.
Tone: Friendly, approachable, thoughtful.
22. For Your Consideration
Meaning: Invites the person to review or think about the information.
Definition: Often used in professional or formal communication.
Detailed Explanation: This phrase acknowledges the recipient’s role in making decisions.
Scenario Example:
- “Here’s the proposal draft for your consideration.”
Best Use: Formal documents, decision-making contexts, business communication.
Tone: Respectful, formal, professional.
23. Thought I’d Share This With You
Meaning: Highlights a personal choice to share.
Definition: Adds warmth by showing intentionality in passing along info.
Detailed Explanation: This phrase feels casual and heartfelt, ideal for both work and personal use.
Scenario Example:
- “Thought I’d share this with you — it might help with your project.”
Best Use: Resource sharing, thoughtful gestures, personal updates.
Tone: Warm, thoughtful, caring.
24. For Your Records
Meaning: Indicates that the information should be kept for documentation.
Definition: Professional way of ensuring someone has a copy of important material.
Detailed Explanation: Often used when sending attachments, forms, or confirmations.
Scenario Example:
- “I’ve attached the signed agreement for your records.”
Best Use: Formal communication, business documentation.
Tone: Professional, neutral, clear.
25. I Figured You’d Want to Know
Meaning: Suggests the info is relevant and important to the recipient.
Definition: Highlights consideration and attentiveness to the other person’s needs.
Detailed Explanation: This phrase feels personal and empathetic, as though you’re anticipating their interest.
Scenario Example:
- “I figured you’d want to know that the schedule has changed.”
Best Use: Personal conversations, caring updates, casual work settings.
Tone: Friendly, thoughtful, warm.
26. Here’s Something Worth Noting
Meaning: Brings attention to a key detail.
Definition: Adds emphasis without being too formal.
Detailed Explanation: It makes the information stand out while still sounding considerate.
Scenario Example:
- “Here’s something worth noting: the system will be down for maintenance tomorrow.”
Best Use: Workplace updates, important reminders.
Tone: Professional, helpful, respectful.
27. To Make You Aware
Meaning: Ensures the recipient is informed and conscious of details.
Definition: Professional phrase that emphasizes responsibility in sharing info.
Detailed Explanation: It communicates transparency and ensures clarity.
Scenario Example:
- “To make you aware, the supplier has adjusted their pricing.”
Best Use: Formal communication, project updates, official notices.
Tone: Professional, direct, responsible.
28. Just Wanted to Flag This
Meaning: Highlights something that deserves attention.
Definition: Frequently used in workplace emails to point out potential issues.
Detailed Explanation: It’s a polite and professional way of ensuring something is noticed.
Scenario Example:
- “Just wanted to flag this: the attachment isn’t opening correctly.”
Best Use: Professional reminders, problem-spotting, collaborative updates.
Tone: Polite, professional, considerate.
29. For Your Convenience
Meaning: Shows you’re sharing information to make things easier for the other person.
Definition: Frames the message as a supportive gesture.
Detailed Explanation: This phrase feels thoughtful and service-oriented, often used in professional settings.
Scenario Example:
- “I’ve included the checklist for your convenience.”
Best Use: Customer service, workplace assistance, professional support.
Tone: Polite, thoughtful, professional.
30. I Thought This Might Help
Meaning: Positions the information as supportive and beneficial.
Definition: Adds care by framing the info as something meant to ease or guide.
Detailed Explanation: This phrase communicates kindness and helpfulness, ideal for supportive environments.
Scenario Example:
- “I thought this might help — here’s a quick summary of the steps.”
Best Use: Mentoring, team collaboration, personal sharing.
Tone: Warm, supportive, caring.
Conclusion
While “For Your Information” is widely used and understood, it doesn’t always convey warmth, care, or empathy. These 30 alternatives allow you to tailor your message so it feels considerate and respectful, whether you’re writing a formal email, updating a colleague, or sharing something with a loved one. Choosing the right words can transform communication from simply functional to truly meaningful.
Mia Rose is a passionate language expert at Grammar Apex, dedicated to helping individuals enhance their grammar and writing skills with clarity and confidence. With a keen eye for detail and a love for effective communication, she provides insightful tips, practical advice, and easy-to-understand explanations.